How to Increase Your B2B Meetings on Meetcatcher

Getting more meetings on Meetcatcher isn’t about luck — it’s about precision, preparation, and persistence. Even small improvements in how you present yourself or invite others can double your confirmation rate and lead to more valuable conversations.

1. Optimize your profile — it’s your first impression

The first rule of getting more meetings: make your profile worth meeting. Users are much more likely to accept invitations from people who look credible and relevant.

Complete every section:

• Add your full name and company name.
• List the languages you speak.
• Describe your role, industry, and focus areas.
• Write a short but clear company description that explains what value you bring.
• Add tags — they help you appear in more searches.

Think of it as your digital handshake. Detailed descriptions and tags receive up to 2–3× more confirmed meetings than those without.

It’s not about writing the longest profile,” says one active user, “it’s about clarity. People want to know right away if the meeting will be relevant.

2. Personalize your invitation message

When you request a meeting on Meetcatcher, you can add a short personal note — use it! It’s your chance to explain why you’d like to meet.

Instead of a generic “Let’s talk,” write something like:

Hi Anna, I noticed you work with early-stage SaaS founders. I’d love to exchange insights about onboarding and client retention — I think our experiences could overlap nicely.

A few lines of personalization can increase acceptance rates by 40% or more. Mentioning a shared topic, a similar market, or simply appreciating their work makes your invitation stand out.

3. Add more calendar slots

Even the best invitation won’t help if your schedule is too limited. If you have only one or two time slots available, the other person might not find a match — and the meeting simply won’t happen.

Make sure to:

• Add multiple slots across different days and time zones.
• Update them regularly.
• Keep them realistic — better to offer three real options than one impossible one.

The more flexibility you offer, the more likely others can confirm a time that works for both sides. As one user said:

I used to have just two available slots. After adding ten, my confirmed meetings tripled within a week.

4. Find the balance between quality and quantity

Getting results on Meetcatcher is partly a numbers game — you’ll need to send out several invitations to get steady meetings. On average, about 20–30% of invitations turn into confirmed calls. So, if you want five meetings a week, plan to send at least fifteen invitations.

But don’t chase numbers alone. Targeting the right people increases both acceptance rates and meeting quality. You’ll save credits and get more out of each call.

Here’s how to find balance:

• Start broad, send a few dozen invitations to test your market.
• Track who accepts and what industries or roles engage most.
• Refine your targeting based on results — that’s your feedback loop.

5. Prioritize high-rated users

In Meetcatcher, every user has a rating that reflects their professionalism and meeting value. Inviting people with higher ratings may cost slightly more credits, but the payoff is bigger.

Why? Because high-rated users:

• Are more likely to confirm meetings quickly.
• Show up reliably.
• Deliver conversations that lead to real business outcomes.

You’re not just paying for a call — you’re investing in a meaningful opportunity. In fact, users who prioritize high-rated profiles report 25–40% better meeting outcomes compared to random outreach.

6. Keep momentum and stay active

Activity drives visibility. The more you use Meetcatcher — browsing profiles, sending invitations, and joining calls — the more the system promotes you to others. It’s a simple algorithm: active users meet other active users.

That’s why consistency beats bursts of effort. Try to send at least a few invitations each week, update your calendar, and follow up on past calls. Your reputation and results will grow together.

Final thoughts

Getting more meetings isn’t about being pushy — it’s about being visible, relevant, and prepared. By completing your profile, adding enough availability, writing personalized invitations, and focusing on high-rated users, you’ll naturally see your meeting rate climb.

Meetcatcher gives you the tools to do all of this quickly — and turn those short 10-minute calls into real business opportunities.