What should I write in a Meetcatcher meeting invitation?
Two or three sentences: why their company caught your eye, what you do and what they gain from the call. Personal, specific notes get accepted far more often.
Meetcatcher drafts an invitation for every lead, and you can edit it before you send. The draft is a good start, but the person you invite decides in a few seconds whether the call is worth ten minutes of their day, so one line showing that you looked at their business makes the difference.
Personalisation pays: a few tailored lines can raise acceptance by 40% or more, according to our guide on getting more meetings on Meetcatcher. On average, about 20–30% of invitations turn into confirmed calls, so if you want five calls a week, plan to send around fifteen to twenty invitations.
An example that works: 'Hi Petra, I saw that your team builds booking systems for physiotherapy clinics. We run Google Ads for clinics in the same market, and two of our clients have asked about better booking tools. Happy to share what they told us and hear how you work with partners.' It is short, specific and gives the other side a reason to talk.
What a good invitation includes
- 1A specific observationMention something real, such as their product, market or a recent launch. The match explanation shown for each lead is a good source.
- 2Who you are in one lineWhat you do and for whom, without turning the note into a pitch deck.
- 3What they getWhy the call is useful to them: a referral, an insight, a possible partnership or help with a problem they are likely to have.
- 4A light closeInvite them to pick one of your slots. No pressure, and no 'quick 30 minutes' when the call lasts ten.
Before sending, check that your calendar has enough open slots on different days, because an accepted invitation still needs a time that works. If confirmations stay low, what to do when nobody confirms covers the usual causes. Declined invitations cost you nothing, since your credits come back.